Parent Org Expense Reimbursement Process

If you are on the Parent Org Board or a member of a Parent Org Event team, you can request reimbursement for parent org related expenses.

Complete an OLG Parent Org (PO) expense form.  Sign and scan the reimbursement form along with a copy of the receipt to the for approval.  The Event Chair will approve and forward approved expenses to the Parent Org Treasurer for reimbursement.  This can be done on paper or all online.

If amount is under $100, parent pays, saves receipt, and requests reimbursement…
If amount is over $100, please request funds in advance…

  1. Event Chair approves expense (click for: Event Chair list)
  2. Submit request for reimbursement / check request:  Online PO Check Request / Reimbursement form.
  3. PO Treasurer approves and gets check cut for you.

We aim for a one week turn-around on requests, but due to staff and volunteer timing, please allow up to two weeks processing.  Checks are typically mailed or sent-home on Thursdays or Fridays.  Expedited checks are available on request.

Cash Handling Procedures:

If your event requires petty cash and/or Cash Box, the person handling money needs to have completed a background check, part of the Safe Environment program.


Contact the Event Chair or Parent Org Treasurer as appropriate.